Breakaway Tours works with over 300 groups every year with thousands of passengers. As a result we need to ensure that we are holding space with the suppliers as early as possible.
When booking large groups like this, we have to ensure the prices are set early, otherwise it would be impossible to reserve the space, ensure everyone has the same trip, and ensure we have the proper infrastructure, staff, events, and security in place.
Although it may be possible to get a sell off or last minute price that is lower than our price, this is simply not possible with the large advance booking groups we work with.
A sell off or last minute seat is generally applicable for a small number of rooms or distressed inventory that has not sold out and must be paid in full at the time of request. With our program, we would not have the ability to offer the same program including the infrastructure, staffing, events, group insurance, support, early booking incentives, and payment plans using this method.
Discounted pricing may be at the same hotel, but might not be with the same tour operator as the main group which would result in some students having potentially different air flights or routings, be assigned to different wings or floors within the hotel, and being offered different features.
When comparing dates and hotels keep in mind that we chose student friendly properties at a minimum and these tend to fill up the earliest. We are also travelling during March Break which is a peak week for travel, and typically this travel period does not have many discounts or selloffs.